Intellectual Property
All participants in the Hackathon retain ownership of their entries. They acknowledge that all participants may have already created or may create similar or identical entries in the future, and they waive any claims that may arise from such similarities.
Prizes
The student teams with the best solutions can win prizes in various categories. They will be awarded by digitize wood in the form of material prizes or non-cash prizes, which are subject to earmarked use. The prizes are intended to give the participating students the opportunity to further develop their ideas, e.g. for a master's thesis or a start-up idea, and thus promote the transfer of knowledge and innovation. In addition, digitize wood promotes the joint further development of ideas between students and companies by providing further offers from university institutions, e.g. through TRACES und IntCDC.
The prizes: The „Industry Award“ recognizes the idea that is most likely to be implemented by companies and solves a specific problem. The „Research Award“ honors the most innovative solution, which does not necessarily have to be feasible. And the „Innovation Award“ is presented to the most promising solution that requires further elaboration. The prizes are endowed with €4,000 material resources each.
Redeeming the Prizes
The three prizes will be awarded by digitize wood as an earmarked reimbursement of expenses for materials and equipment and must be related to timber construction. They can be redeemed at digitize wood by 30.11.2025 (invoice date) at the latest. The following conditions apply to redemption:
- Before the first purchase, the winning team must submit a budget plan to digitize wood showing how the prize amount will be divided among the team members and what it will be used for. All team members must be in agreement and aware of this.
- Any change to the budget plan already submitted, as well as any purchase, constitutes a transaction. Due to the high administrative effort involved, a maximum of 3 transactions may be made.
A purchase can be made on account or by laying out the costs.
- When purchasing on account, the billing address must be requested from digitize wood in advance.
- The invoice must show the name of the team member making the purchase. In addition, this team member must request the invoicing party to send the invoice as a PDF to rechnung@unistuttgart.de . Immediately after placing the order, the team member must send the order confirmation to digitize wood: digitize-wood@intcdc.uni-stuttgart.de . In addition, the budget plan must be attached to the email with a marker indicating which planned items are involved. All invoices must be submitted by 30.11.2025 at the latest.
- In the case of a purchase that was paid for privately in a store, the amount paid out can be reimbursed. Several receipts can be combined into one payout request, as long as it goes to the same payee. This means that if, for example, several small purchases were made in a DIY store, all receipts can be combined and the entire amount reimbursed as one transaction. The purchases must not be more than six months in the past or have been made by 30.11.2025 at the latest. If purchases were made online, the billing address of the University of Stuttgart must be listed on the invoice. This must be requested in advance from digitize wood.
- digitize wood will manage the reimbursement for the team member if the following information is complete and has been sent to digitizewood@intcdc.uni-stuttgart.de .
- Full name
Postal address
Account details, account holder
e-mail address
Budget plan with marking of the planned item. - For an online purchase: order confirmation, invoice (with the billing address of the University of Stuttgart), copy of the bank statement showing the debit.
- In addition to the above information, the original receipt must be sent to digitize wood by post if the purchase is made in a store:
University of Stuttgart, Cluster of Excellence IntCDC
Moritz Mahlke, Julia Mederus
Geschwister-Scholl-Str. 24
70174 Stuttgart
Submission of Entries
In order to participate in the competition and jury evaluation, teams must submit their results as a digital presentation at digitize-wood@intcdc.uni-stuttgart.de by Sunday, April 26, 2025 at 3:30 pm. The submission also serves as a presentation for the pitch. It must contain the following information: Title of the project and a short description (approx. 500 characters with spaces) as well as at least one meaningful image (e.g. rendering, graphic, etc.), full names and e-mail addresses of all group members.
Public Relations
The results of the hackathon must be made public as part of the reporting. For this purpose, digitize wood may use the presentations submitted for the competition.
The hackathon will be photographed and filmed for documentation and reporting purposes. If a participant does not wish to be photographed or filmed, they must contact digitize wood in advance.
It is planned to film the pitch presentations and to conduct a short interview with a volunteer team member from the winning groups after the presentations. The sequences will be used for an image film about the hackathon, which will be published on the websites of the University of Stuttgart and digitize wood and their social media channels. In addition, the participating companies can publish the film on their channels.
